About | Ops By Hannah Virtual Services

About Hannah

More than a VA.
Your personal partner
in the backend.

I am Hannah, a virtual services CEO based in the Philippines, working fully remote with US business owners across industries. With over 8 years of experience, I have built deep expertise supporting business owners in mental health, insurance, real estate, e-commerce, HOA management, and beyond.

I built a trusted team of 12 specialists so my clients get full backend support without the cost or complexity of building an in-house team. I personally supervise every deliverable and I am always your single point of contact.

HIPAA Certified for all healthcare clients. Fully remote. Results from week one.

Book a Discovery Call

8+Years in Virtual Services

Years Experience

Team Specialists

Active US Clients

Industries Served

The Team

12 specialists.
One point of contact.

CEO and Team Lead

Hannah

Operations lead, senior VA, and your single point of contact. HIPAA certified. Personally manages all deliverables and client relationships across every engagement.

Admin VAs

Administrative Specialists

Email and calendar management, CRM updates, client intake, data entry, scheduling, and operational reporting that keeps your business running every day.

Tech

Website Creator

Full website builds on GHL and Squarespace. Landing pages, funnels, automations, and CRM setup from start to launch with no back and forth.

Creative

Video Editor

Animated videos, UGC-style edits, short reels, vlog editing, and brand-aligned content for social media and e-commerce businesses ready to scale their presence.

Sales

Cold Caller

Dedicated outbound caller for real estate and AI marketing businesses. Lead extraction, appointment setting, and pipeline management handled daily.

Finance

Bookkeeper

QuickBooks Online certified. Monthly bookkeeping, P and L reports, payroll prep, accounts payable and receivable, and bank reconciliation done accurately every month.

Why work with me

What makes
this different

Industry-specific experience

I have worked inside the businesses I support, not just for them. I know the tools, the terminology, and the compliance requirements of your industry. There is no learning curve on the fundamentals.

HIPAA certified

For all healthcare and mental health clients, confidentiality is non-negotiable. Every piece of sensitive information is handled with full HIPAA compliance and a signed NDA at no extra cost.

One point of contact

You message Hannah. Hannah handles everything internally. You will never manage a roster of freelancers or chase updates from multiple people. One contact, full accountability.

Ready to start immediately

No hiring process, no lengthy training period. My team is already active and running for US clients. Onboarding takes 30 minutes and work begins within the first week.

Frequently asked questions

Got questions?
We have answers.

I am a virtual services specialist based in the Philippines. I work fully remote and operate across US time zones so your business is always covered. Tasks are handled during your off-hours and ready when your day begins.

Yes. I hold a HIPAA compliance certificate and treat every piece of sensitive information with full confidentiality. For all healthcare and mental health clients, a signed NDA is included in our agreement at no extra cost.

You deal only with me. I personally supervise the entire team of 12 and coordinate everything internally. You message Hannah, Hannah handles the rest. One point of contact, full accountability.

Very fast. After our discovery call, we move into a 30-minute onboarding session to map your workflows. By week one your backend is already running. No lengthy setup, no unnecessary back and forth.

That is perfectly fine. Many of my best client relationships started small and grew naturally over time. We start exactly where you need me and scale from there at your pace.

GHL, Squarespace, QuickBooks Online, SimplePractice, Carepatron, Google Workspace, Meta Business Suite, Canva, CapCut, Slack, Asana, Calendly, Stripe, Zoom, LinkedIn Recruiter, and many more.

However works best for you. Most clients use email, Slack, or WhatsApp. I am responsive and provide regular updates so you are never left wondering what is happening on your tasks.

All payments are in USD via PayPal or Wise. Packages are billed weekly in advance. I value long-term client relationships and build my work around continuity and trust.

Let us work together

Ready to hand off
your backend?

Book a free 30-minute discovery call and let us map out exactly where I can save you the most time.