Ops By Hannah | Virtual Services
HomeAboutServices Case StudiesTestimonialsFAQ Book a Call
Virtual Services for US Business Owners

Your backend,
handled
personally.

Admin, operations, marketing, finance, tech, and creative support delivered under one personal point of contact. You grow. I handle the rest.

Book a Discovery Call View Services
HIPAA Certified
8+ Years Experience
Team of 12
8+ Active US Clients
Hannah, Virtual Services CEO
Admin and Backend Ops●Mental Health Practices●Insurance Agencies●Real Estate Operations●GHL and Squarespace Websites●Meta Ads Campaigns●Video Editing●Email Marketing●QBO Bookkeeping●Cold Calling●GHL Automations●Social Media Management●Admin and Backend Ops●Mental Health Practices●Insurance Agencies●Real Estate Operations●GHL and Squarespace Websites●Meta Ads Campaigns●Video Editing●Email Marketing●QBO Bookkeeping●Cold Calling●GHL Automations●Social Media Management●
What I do

Everything your business needs
to run without you

01

Admin and Backend Ops

Email management, scheduling, CRM updates, client intake, data entry, reporting, and day-to-day operational support so nothing falls through the cracks.

02

Marketing and Lead Gen

Meta Ads, email marketing campaigns, social media content and posting, Canva creatives, and Google Business management that runs consistently.

03

Tech and Web

Full websites and landing pages on GHL and Squarespace, automations, funnels, SEO blogs, and CRM setup built to generate and convert leads.

04

Video and Creative

Animated videos, UGC-style edits, short reels, vlogs, and branded content for social media and e-commerce businesses ready to scale.

05

Finance and Accounting

QuickBooks Online bookkeeping, P and L reports, payroll prep, accounts payable and receivable, and bank reconciliation handled accurately every month.

06

Cold Calling and Outreach

Dedicated cold caller for real estate and AI marketing businesses. Lead extraction, appointment setting, and pipeline tracking done daily.

How it works

Simple. Fast.
No fluff.

01

Book a discovery call

A free 30-minute call where you share your biggest challenges and I listen. No pitch, no pressure. Just an honest conversation about what your business actually needs.

02

Quick onboarding

Once you are ready to move forward, we spend 30 minutes mapping your workflows and preferences together. That is all the setup we need before work begins.

03

We go to work

By week one your backend is running. You message me, I handle it. Results from day one with no lag and no learning curve on the fundamentals.

8+
Years experience
12
Team members
8+
Active clients
6
Industries served
Frequently asked questions

Got questions?
We have answers.

I am a virtual services specialist based in the Philippines. I work fully remote and operate across US time zones so your business is always covered. Tasks are handled during your off-hours and ready when your day begins.
Yes. I hold a HIPAA compliance certificate and treat every piece of sensitive information with full confidentiality. For all healthcare and mental health clients, a signed NDA is included in our agreement at no extra cost.
You deal only with me. I personally supervise the entire team of 12 and coordinate everything internally. You message Hannah, Hannah handles the rest. One point of contact, full accountability, zero freelancer juggling.
Very fast. After our discovery call, we move into a 30-minute onboarding session to map your workflows and preferences. By week one your backend is already running. No lengthy setup, no unnecessary back and forth.
That is perfectly fine. Many of my best client relationships started small and grew naturally over time. We start exactly where you need me and scale from there at your pace, with no pressure to take on more than makes sense.
GHL, Squarespace, QuickBooks Online, SimplePractice, Carepatron, Google Workspace, Meta Business Suite, Canva, CapCut, Slack, Asana, Calendly, Stripe, Zoom, LinkedIn Recruiter, and many more. Minimal onboarding needed on the tools side.
However works best for you. Most clients use email, Slack, or WhatsApp for day-to-day communication. I am responsive and provide regular updates so you are never left wondering what is happening on your tasks.
All payments are in USD via PayPal or Wise. Packages are billed weekly in advance so everything stays clean and predictable. I value long-term client relationships and build my work around continuity and trust.
Yes. While I specialize in mental health practices, insurance agencies, real estate, e-commerce, HOAs, and business owners across industries, the backend support I offer applies broadly. If you need a reliable operations and admin partner, let us talk.
Ready to delegate?

Let your business
run without you

Book a free 30-minute discovery call. No pressure. Just an honest conversation about your business and how I can take the backend completely off your plate.

Book a Discovery Call Send an Email